Job Description

Health Information Management Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Health Information Management Specialist based in United States.

This role supports the integrity, accuracy, confidentiality, and availability of patient health information across a remote healthcare environment. You'll serve as a centralized resource for medical record management, release of information, audits, corrections, and document governance. The position works closely with clinical, operational, compliance, legal, quality, and technology teams to maintain high documentation standards. You'll help ensure records meet HIPAA, privacy, retention, accreditation, and other applicable regulatory requirements. The role also contributes to audit readiness, risk identification, workflow improvement, and electronic health record optimization. Success requires strong attention to detail, sound judgment, discretion, and the ability to manage sensitive information independently. This is a full-time remote opportunity aligned with Pacific Time business hours.

Accountabilities

• Maintain, organize, and monitor electronic and paper medical records to ensure completeness, accuracy, accessibility, and regulatory compliance.
• Review records for missing documentation, deficiencies, signatures, and other quality issues, and coordinate appropriate corrections or amendments.
• Support designated record set management and maintenance of the legal medical record.
• Conduct routine medical record quality reviews and audits and assist with corrective action activities.
• Process release of information requests from patients, caregivers, providers, attorneys, payers, auditors, and regulatory agencies.
• Verify identities, authorizations, and applicable legal requirements before releasing protected health information.
• Coordinate responses to subpoenas, audits, investigations, payer requests, and regulatory inquiries while maintaining accurate disclosure documentation.
• Monitor compliance with HIPAA, state privacy requirements, retention standards, accreditation expectations, and internal policies.
• Identify and escalate risks involving documentation, privacy, security, or health information management practices.
• Monitor data quality and documentation standards within EHR/EMR systems and help departments address documentation questions.
• Identify recurring documentation deficiencies and trends and recommend opportunities for process and quality improvement.
• Collaborate with clinical, operational, product, and technology teams on medical record workflows, functionality, testing, implementation, and optimization.
• Support document scanning, indexing, retention, and other records-management processes.
• Provide guidance and education to staff on medical record requirements, release procedures, privacy standards, and documentation best practices.
• Respond professionally and promptly to internal and external requests while promoting a culture of confidentiality, compliance, and high-quality documentation.

Requirements

• High school diploma or GED required; a bachelor's degree is preferred.
• At least 2 years of experience in health information management, medical records, healthcare compliance, revenue cycle support, or a related healthcare operations field.
• Demonstrated experience working with electronic health record (EHR/EMR) systems.
• Experience processing release of information requests is preferred.
• Experience supporting audits, accreditation activities, quality programs, or payer requirements is advantageous.
• Preferred professional certifications include RHIT, RHIA, CHPS, or CPHIMS.
• Working knowledge of HIPAA privacy and security requirements, medical record standards, documentation practices, and health information management principles.
• Understanding of healthcare regulatory and accreditation requirements.
• Strong attention to detail, accuracy, proofreading, organization, and time-management skills.
• Ability to analyze records, identify deficiencies, and recommend or implement corrective actions.
• Excellent written and verbal communication skills and the ability to work effectively with stakeholders at different organizational levels.
• Ability to manage sensitive and confidential information with discretion and sound judgment.
• Ability to work independently, manage multiple priorities, meet deadlines, and adapt to a fast-paced environment.
• Proficiency with Microsoft Office applications and electronic health record systems.
• Collaborative and personable approach, with the ability to build effective relationships across teams.
• Comfortable navigating ambiguity, solving problems, receiving feedback, and continuously improving processes.
• Demonstrated sensitivity when working with ethnically, linguistically, culturally, and economically diverse populations.
• Commitment to maintaining a remote work schedule aligned with Pacific Time business hours.
• Ability to obtain and maintain required Department of Justice criminal record clearance and Office of Inspector General clearance.
• Ability to complete required training and meet applicable employment requirements.

Benefits

• Full-time remote position.
• Compensation of $30.00–$40.00 per hour.
• Opportunities for professional development and career advancement.
• Supportive, collaborative remote work environment.
• Employee benefits extending beyond medical coverage and paid time off.
• Opportunities to contribute to services and initiatives supporting individuals and families affected by developmental disabilities.
• Work environment emphasizing collaboration, inclusion, wellbeing, professional growth, and sustainable work practices.

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