Job Description
Warm, kind, efficient, capable-of-multi-tasking secretary needed for busy office at growing private K-8 school.
This role involves performing a wide range of administrative and office support duties to ensure the smooth and efficient operation of the school and to support the principal. As the first point of contact, both in person, over the phone, and via email, you will play a key role in creating a positive first impression and setting the tone for the school environment. For this reason, the ideal candidate should be upbeat, friendly, professional, and welcoming.
Main Job Tasks and Responsibilities
Serve as the first point of contact for the school by managing phone calls, emails, and digital inquiries; screen and route communications appropriately
Welcome and assist visitors, parents, and students, ensuring a positive and professional experience
Perform general administrative duties including email management, document preparation, digital copying/scanning, and mail distribution (physical and electronic)
Maintain and organize digital filing systems and, where necessary, physical records in compliance with school policies
Enter, update, and manage data in school information systems (SIS) for attendance, billing, donations, tuition, reporting, and student records
Generate reports and retrieve information from databases and digital platforms as needed
Respond to administrative questions and troubleshoot routine issues, escalating when appropriate
Prepare, format, and edit communications including correspondence, reports, newsletters, and internal documents using modern productivity tools
Manage office supplies and place orders as needed
Coordinate with facilities/maintenance teams for building or equipment issues
Create and distribute weekly newsletters using email platforms and digital design tools
Maintain and update the school website, calendar, and parent communication platforms with events, forms, and announcements
Support faculty and staff with administrative and technology-related tasks, prioritizing based on school needs
Provide basic first aid (e.g., bandages, ice packs) and follow school protocols for health and safety situations
Manage daily attendance, maintain accurate records, and assist with report cards and student documentation
Assist with school events, scheduling, and coordination using shared calendars and communication tools
Perform additional duties as assigned to support school operations
Education and Experience
Proficiency with modern office software and platforms (e.g., Google Workspace, Microsoft Office, email systems, and digital collaboration tools)
Experience with student information systems (SIS) or similar databases preferred
Familiarity with standard office equipment and basic troubleshooting
Understanding of administrative procedures, digital recordkeeping, and data privacy practices
Knowledge of general office management principles and workflows
Key Competencies
Warm, welcoming demeanor with a commitment to creating a positive, happy school environment
Strong written and verbal communication skills across multiple platforms (in-person, phone, email)
Excellent organization, time management, and multitasking abilities
Ability to prioritize tasks in a fast-paced environment
Problem-solving skills with sound judgment and discretion
Attention to detail and accuracy in all work
Flexibility and adaptability with changing priorities and technologies
Ability to handle sensitive information with confidentiality
Team-oriented mindset with a focus on supporting the school community
Commitment to acting in the best interests of the school at all times
Hours: Monday to Thursday 8am-4pm, Friday 8am-2pm.
Pay: Starting at $20 per hour/negotiable, plus retirement plan and FSA
Interested candidates should respond with a resume and list of references.
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